Admissions Policy

This Policy should be read in conjunction with SEND, Equal Opportunities and with regard to the Prevent Duty.

This is a whole School and as such includes EYFS.

The School welcomes pupils with academic potential and other talents regardless of gender, race, ethnicity, religion, SEND needs or any disability.

The School will select pupils for entry in accordance with its published admission procedures.

As a school we support and promote the British Values of democracy, the rule of law, individual liberty, and mutual respect and tolerance for those of different faiths and beliefs. This is in line with the Prevent Duty (2015).

In addition, the School aims to strike a balance between academic and practical work, physical education, moral and spiritual development and the pursuit of leisure activities. We are committed to high standards of teaching and care and we welcome parental contact. Pupils are encouraged to participate enthusiastically in work and leisure activities and are expected to behave with tolerance and understanding, respecting the needs of others.

The School attaches importance to courtesy, integrity and good discipline. Parents agree that the pupil will take a full part in the activities of the School, will attend each school day, will be punctual, will work hard, will be well behaved and will comply with the School Rules about the wearing of uniform. All pupils will receive health and life skills education appropriate to age in accordance with the curriculum from time to time.


Pupils will be considered as candidates for admission and entry to the School when the Registration Form has been completed and returned to us and the non-returnable registration fee paid. Admission and entry will be subject to the availability of a place and the pupil satisfying the admission requirements at the relevant time. Admission occurs when the Parents accept the offer of a place. The School operates an equal opportunities policy.

Entry occurs on the date when the pupil attends the school for the first time under the School’s Terms and Conditions (copy on request).

Entry into the School is through assessment at all ages. Most pupils enter school at the start of the academic year, but if required entry can occur across the year.

Assessments for those entering Reception and all other Years in September take place during the previous February. Reception Children spend a session in school. Older pupils spend the day in school. During this time staff gauge their level of skill development.

The purpose of the assessment is to reveal the pupil’s underlying ability rather than how well they have prepared for the assessment. In all cases the pupil’s current school will be approached for a reference which is cross referenced with a candidate’s performance in the examination.

Offer of a Place and Deposits

If, in due course, a place is offered, the acceptance deposit will be payable when parents accept the offer. Details of deposits are set out in the Fees List as varied from time to time. The acceptance deposit will be retained in the general funds of the School until the pupil leaves and will be repaid by means of a credit without interest to the final payment of fees or other sums due to the school on leaving, unless stated otherwise in the Terms and Conditions or unless the parents wish to donate the acceptance deposit to the school’s general funds.

Bursary Support

From September 2018, bursary support will be available either for new applicants to the School, or for existing pupils whose circumstances have changed for those in Year 7 and above. This is subject to rigorous testing of financial need and limited by the overall bursaries budget. Individual awards will be dependent on the level of financial need identified, and where the School does not have sufficient funds to meet all its applications funds will be directed to those pupils who are identified as having potential to benefit most from the opportunities Stoneygate has to offer, and will be able to contribute to the life of the School. 

Withdrawal from School

A term’s notice must be given before a pupil is withdrawn from the School or a term’s fees in lieu will be immediately due and payable as a debt at the rate applicable on the date of invoice whether or not the place can be filled. The pupil’s decision to withdraw from the School shall, for these purposes, be treated as a withdrawal by the parents. The School Year is deemed to start on 1 September in each year. The main reason for these rules is to ensure that the School has sufficient notice with which to plan fee levels, other resources and the curriculum.

The School monitors each pupil’s progress and each term parents will receive a formal profile of the pupil, either written or oral.

Learning Difficulties

Learning Support works across the Leicester Grammar School Trust to support a child’s best learning and health. The Department helps pupils and teachers, based on a clear understanding of how an individual learns and responds to interactions. Working together in partnership, a pupil, their parents and the School can enable individual success.


The School welcomes pupils and prospective pupils regardless of any disability, of which it is aware, subject to its obligation to make reasonable adjustments not to put any disabled pupil or prospective pupil at a substantial disadvantage or advantage compared to any pupil who is not disadvantaged, because of their disability. This commitment, of course, applies to any pupil who has SEND.

Pupils with English as an additional language (EAL)

Pupils with English as an additional language (EAL) are considered for entry to the school by the normal published criteria. In order to cope with the academic and social demands of the School, pupils must be fluent English speakers. In exceptional circumstances, pupils may enter the school where English is their second language and they are less than fluent. In these instances, they would need to develop their English speaking and writing skills through immersion in and out of the classroom and suitably differentiated work until their English developed to a level for them to cope with the demands of the curriculum.


The Head is responsible for the care and good discipline of pupils while they are in the charge of the School or its staff and for the day to day running of the School and the curriculum. The Head is responsible also for the imposition of any sanction including exclusion for non-payment of fees, suspension during investigation or following a breach of school discipline, and removal or permanent exclusion. The Head is not responsible, unless negligent, for a pupil who is absent from the School in breach of school discipline. It is a condition of remaining at the School that parents and the pupil accept the school regime and the Rules (in so far as they are lawful and reasonable) as to appearance and dress and the rules of school discipline that apply from time to time.

Pastoral Care

The School will do all that is reasonable to safeguard and promote the pupil’s welfare and to provide pastoral care to at least the standard required by law in the particular circumstances. We will respect the pupil’s human rights and freedoms, which must, however, be balanced with the lawful needs and rules of the School community and the rights and freedoms of others.

Removal at the Request of the School

Parents may be required, during or at the end of a term, to remove the pupil, without refund of fees, temporarily or permanently from the School if, after consultation with a parent, the Head is of the opinion that the conduct or progress of the pupil has been unsatisfactory or if the pupil, in the judgement of the Head, is unwilling or unable to profit from the educational opportunities offered (or a parent has treated the School or members of its staff unreasonably) and in any such case removal is considered to be warranted. The deposit will be refunded in the event of removal from the School and fees in lieu of notice will not be charged but all outstanding fees will be payable in full.

Permanent Exclusion: A pupil may be permanently excluded at any time if the Head is reasonably satisfied that the pupil’s conduct (whether on or off school premises or in or out of term time) has been prejudicial to good order or school discipline or to the reputation of the School. The Head will act fairly and in accordance with the procedures of natural justice and will not exclude a pupil other than in grave circumstances. There will be no refund of fees following permanent exclusion (and all unpaid fees must be paid).

Discretion of Head: The decision to suspend or require removal of or permanently exclude a pupil and the manner and form of any announcement shall be in the sole discretion of the Head. In no circumstances shall the School or its staff be required to divulge to parents or others any confidential information or the identities of pupils or others who have given information which has led to suspension, the requirement to remove or permanently exclude or which the Head has acquired during an investigation.

Review: In the event of permanent exclusion or of a pupil’s removal being required, the Head will advise parents of the procedure (of which copies are available on request) under which a written application for a review of the decision may be made.

Access: A pupil who has been withdrawn, excluded, suspended, removed or permanently excluded from the School has no right to enter school premises without the written permission of the Head.

Last reviewed: September 1 2016
Next review: September 1 2018